Number Transfer Procedures

The Number Transfer Process Will Close at 11:59 PM on February 28, 2017.

The organizing committee of the Credit Union Cherry Blossom allows accepted runners who cannot participate in the race to transfer their registration to runners who did not get accepted into the event. The transfer period opens on February 1, 2017, and closes at 11:59 P.M. on February 28, 2017. Please note that all transfers must be completed by that time. Transfers that are "in process" when the deadline is reached cannot be guaranteed. No transfers will be allowed after the close of the transfer period, and there are no refunds or deferrals. We need to close the transfer process on February 28 in order to give us time to get the bib numbers assigned and make corrections to the database.

First let's start with some definitions:

  • Bib Transferor: A registered individual seeking to transfer his or her bib. Click Here for the BIB TRANSFEROR PROCESS
  • Transferee: An individual receiving a transferred bib. Click Here for the TRANSFEREE PROCESS
  • Who Can Transfer: Transfers from entrants in the 10 mile must go to prospective entrants in the 10 mile, and transfers from 5K Run-Walk entrants must go to prospective 5K Run-Walk entrants. However, 10 mile entrants will have an opportunity to change from the 10 mile to the 5K Run-Walk until mid-March.

Next, let's review the transfer process from the perspective of the Bib Transferor and the Transferee.

FOR BIB TRANSFERORS

1. Identifying a person to whom the number will be transferred

If you already know to whom you wish to transfer your number: You may proceed directly to the transfer form. To complete the form, you will need the following information:

  • Your last name, date of birth and zip code as entered on your entry form.
  • Either the last four digits of the credit card used to register OR your invoice/customer number located on your email or printed confirmation.
  • The name and email address of the transferee

Successfully entering the information above will take you to the actual transfer form where you will provide the first name, last name and email of the transferee. Please read carefully and confirm the required terms governing the transfer.

If you do not know to whom you wish to transfer your number: You can post the availability of your number on our transfer bulletin board. You will be very popular as the number of individuals seeking numbers exceeds the number of people offering numbers. You can select anyone who has made a posting about seeking a number on the bulletin board.

2. Payment: Once you establish contact with the transferee by either method outlined above and let him or her know of his or her good fortune, you will need to make arrangements privately for the transferee to reimburse your entry fee as well as for any additional items you purchased such as an upgrade t-shirt, medal, carbon offset, packet mail out, etc. Race rules prohibit charging a premium over what you paid for these items. Violators of this policy will be banned from the race for two years.

Here are the prices you may charge the transferee for any additional items ordered:

  • Under Armour performance upgrade shirt: $20.00**
  • Finisher's Medal: $13.00
  • Enhanced Finisher's Medal with place and time engraved: $20.00
  • Packet Mail Out: $50.00
  • Carbon offset: $3.75

** Note about the Under Armour performance upgrade shirts: There will be an opportunity for the transferees receiving performance upgrade shirts to exchange them for the appropriate size at the T-shirt exchange at the Health and Fitness Expo at the National Building Museum on Friday and Saturday. While we cannot guarantee all sizes will be available, it is highly likely the transferee will be able to switch to his or her size.

3. Submit the transfer form:  After submitting the transfer form, please notify the transferee it has been sent. The transferee will be sent an Entry Code and must complete the transfer within 72 hours of receiving the code. The codes expire 72 hours after being sent. This is critical.

4. Confirmation of transfer: Shortly after submitting the form you will receive an email from "RegistrationHelp@MarathonGuide.com" with the subject line "Transfer Credit Union Cherry Blossom Ten Mile Run Registration - Request Received," which will recap the specifics of the transfer. Remember, if the code is not used by the transferee within 72 hours you will have to repeat the process to generate a new code.

Please note that you will not be charged anything for making the transfer. The transferee will pay a $15.00 transfer fee to the Credit Union Cherry Blossom.

5. Confirmation of completion of transfer: You will be notified when the transferee has used the code to enter the race. Please note that if a transfer is not completed within 72 hours, the request will be canceled and you will need to resubmit your request.

FOR TRANSFEREES

1. If you do not already have a bib transferor who has agreed to transfer his or her number to you, make your case about why you would like to run the Credit Union Cherry Blossom Ten Mile or 5K Run-Walk on the bulletin board. Be creative and make your story stand out from the rest. [Note: If you have been pre-selected by the bib transferor as the transferee, you do not have to post on the bulletin board.]

2.  Selection and Payment: Once you have been identified by the transferor as the recipient of his or her registration, you will need to make arrangements privately for reimbursement of the entry fee and fees for any additional items like medals, upgrade, carbon offsets, etc. that the bib transferor paid when they registered. Race rules prohibit paying a premium over what the transferor paid for the entry fee and any additional items. Transferors and transferees who violate this policy will be banned from the race for two years. Once satisfied that the terms of the transfer have been fulfilled, the transferor will complete the transfer.

Here are the prices you may be charged by the bib transferor for any additional items ordered:

Under Armour performance upgrade shirt: $20.00**
Finisher's Medal: $13.00
Enhanced Finisher's Medal with place and time engraved: $20.00
Packet Mail Out: $50.00
Carbon offset: $3.75

** Note about the Under Armour performance upgrade shirts: There will be an opportunity for the transferees receiving performance upgrade shirts to exchange them for the appropriate size at the T-shirt exchange at the Health and Fitness Expo at the National Building Museum on Friday and Saturday. While we cannot guarantee all sizes will be available, it is highly likely the transferee will be able to switch to his or her size.

3.  Transfer Email: Once the transferor completes the transfer, you will receive an email from "RegistrationHelp@MarathonGuide.com" with the subject line "Transfer Credit Union Cherry Blossom Ten Mile Run Registration." You will find the transfer link contained in this email. The code is contained directly within the transfer link. The code must be used within 72 hours of the transferor sending it, so you should enter the race quickly by clicking "Accept Transfer" on the form.

4. Complete the entry form. You will have the opportunity to purchase additional items such as upgrades, medals, packet mail outs before completing your registration. However, if the bib transferor purchased any of these items they will not be available for purchase on the form, as those items will be conveyed to you as part of the transfer of registration.

Once registered, your credit card will be charged the $15.00 transfer fee (plus a service charge) and the cost of any additional items purchased.

5. Confirmation of entry: You will receive a confirmation of your entry.

-- Congratulations, we'll see you at the starting line.

Please note that the process is designed to maintain the privacy of both parties.

Remember that the transfer period runs from Friday, February 1 until February 28 at 11:59 P.M.