Number Transfer Procedures
The Number Transfer Process Will Open on February 1, 2016.
The organizing committee of the Credit Union Cherry Blossom will allow accepted runners who cannot participate in the race to transfer their registration to runners who did not get accepted into the event. The transfer period opens on February 1, 2016, and closes at 11:59 P.M. on February 28, 2016. Please note that all transfers must be completed by that time. Transfers that are "in process" when the deadline is reached cannot be guaranteed. No transfers will be allowed after the close of the transfer period, and there are no refunds or deferrals. We need to close the transfer process on February 28 in order to give us time to get the bib numbers assigned and make corrections to the database.
Overview of the Transfer Process
Number transfers will be initiated by registered runners seeking to transfer their numbers. Registered runners who know they have a runner that they wish to transfer to will be able to transfer to that runner. Runners who do not already have a substitute runner to transfer to will be able to post that they have a number that they are willing to transfer, and will be able to link up with runners seeking numbers.
The transferee (the person accepting the transferred registration) will pay a $15.00 transfer fee to the Credit Union Cherry Blossom when he or she completes an entirely new application for entry into the race. The registration of the sender will be dropped from the race. If the person transferring the entry wishes to recoup what he or she paid to enter the race originally, he or she is responsible for collecting the entry fees directly from the transfer recipient. The transferor (person making the transfer) agrees not to charge more than the original entry fee (plus any fees for ancillary items ordered, such as upgrade shirt, medal, etc.) for the transfer.
Here are some additional rules governing the transfer process.
Who Can Transfer: Transfers from entrants in the 10 mile must go to prospective entrants in the 10 mile, and transfers from 5K Run-Walk entrants must go to prospective 5K Run-Walk entrants. However, 10 mile entrants will have an opportunity to change from the 10 mile to the 5K Run-Walk until mid-March.
Any Extra Items Ordered by the Original Registrant Transfer to the Individual Receiving the Bib Number. If the original registrant ordered any of the ancillary items offered at the time of registration – a New Balance Lightning Dry performance upgrade, a Finisher’s Medal, an “Enhanced Finisher’s Medal,” packet mail-out, or a carbon offset – these items will be transferred to the recipient of the bib number. The prices of these items should be reflected in the price of the bib transfer. The prices of these items are as follows:
New Balance Lightning Dry performance upgrade shirt: $20.00 Finisher’s Medal: $13.00 Enhanced Finisher’s Medal with place and time engraved: $20.00 Delivery of race packet to home: $50.00 Carbon offset: $3.75
Note about the New Balance Lightning Dry performance upgrades: There will be an opportunity for the recipients of performance upgrades to exchange them for the appropriate size at the T-shirt exchange at the Health and Fitness Expo at the National Building Museum on Friday and Saturday. While we cannot guarantee all sizes will be available, it is highly likely you will be able to switch to your size.
Standard Cotton Shirts. If the original registration ordered the standard cotton shirt, there will not be an opportunity for the new registrant to order the Performance Upgrade shirt at this time.
- There will be a $15.00 (including service fee) transfer fee which will be paid by the individual accepting the transferred registration. Reimbursement of the entry fee to the original registrant must be handled privately by the two parties involved in the transaction.
The Credit Union Cherry Blossom does not permit the charging of fees over the standard entry fees for each event for a transferred registration. Posts offering or seeking numbers at fees in excess of the standard entry fee are subject to removal from the message board.
Remember that the transfer period will run from Friday, February 1 until February 28 at 11:59 P.M.