Transfers
Number Transfer Procedures
The Number Transfer Process Opens on February 1, 2023 and Will Close at 11:59 PM on February 28, 2023.
The organizing committee of the Credit Union Cherry Blossom allows accepted runners who cannot participate in either the 10 Mile, the 5K or the Double Blossom to transfer their registration to runners who did not get accepted into the event. The transfer period opens on February 1, 2023, and closes at 11:59 P.M. on February 28, 2023. Please note that all transfers must be completed by that time. Transfers that are “in process” when the deadline is reached cannot be guaranteed. No transfers will be allowed after the close of the transfer period, and there are no refunds or deferrals. We need to close the transfer process at 11:59 PM on February 28 in order to give us time to get the bib numbers assigned and make corrections to the database.
We strongly suggest that anyone entered who now has reservations about our Covid-19 policies, please take this opportunity to transfer your number. Click Here to review the Covid-19 policies.
First let’s start with some definitions:
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- Bib Transferor: A registered individual seeking to transfer his or her bib. Click Here for the BIB TRANSFEROR PROCESS
- Bib Transferee: An individual receiving a transferred bib. Click Here for the TRANSFEREE PROCESS
- Who Can Transfer: Transfers from entrants in the 10 mile must go to prospective entrants in the 10 mile, and transfers from 5K entrants must go to prospective 5K entrants.
- A Special Note About Double Blossom Transfers: Double Blossom entrants should consider themselves to have TWO entries – a 10 Mile entry and a 5K entry. These entries may be transferred independently of each other or collectively as a Double Blossom entry – it is up to the Transferor and Transferee to negotiate whether just one race or both races will be transferred. For example, a Double Blossom entrant could transfer their 5K entry and remain as a 10 Mile entrant, transfer their 10 Mile entry and remain as a 5K entrant, or transfer both entries together. If the entries are transferred independently of each other, the transferor can only charge the entry fee for the individual entry ($55 for the 10 Mile and $45 for the 5K, plus the cost of any ancillary items like t-shirt upgrade, medal, etc.) that they actually transfer.
- Fee: There is a $15 transfer fee, payable by the transferee, for each transfer.
IMPORTANT NOTE: The following extra items – upgrade t-shirts, medals, photo packages and packet mail-outs – transfer to the transferee, so be sure to look for a transfer offer that matches the additional items you would like to receive. (You will be able to specify a new t-shirt size.) Children’s Miracle Network donations do not transfer to the new participant, but the new participant may choose to make their own donation during the transfer process. Carbon offset purchases do not transfer. The prices that can be charged for transferred items appear below. If the transferor did not purchase one or more of these additional items and the transferee would like to purchase them, the transferee will be offered the opportunity to do so during the registration process or by going to https://secure5.marathonguide.com/register/cherryblossom10mile2023/purchaseitems.cfm.
Next, let’s review the transfer process from the perspective of the Bib Transferor and the Bib Transferee.
FOR BIB TRANSFERORS (individuals giving up their bibs)
1. Identifying a person to whom the number will be transferred.
If you already know to whom you wish to transfer your number: You may proceed directly to the transfer form. To complete the form, you will need the following information:
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- Your last name, date of birth and zip code as entered on your entry form.
- Either the last four digits of the credit card used to register OR your invoice/customer number located on your email confirmation.
- The name and email address of the transferee
Successfully entering the information above will take you to the actual transfer form where you will provide the first name, last name and email of the transferee. Please read carefully and confirm the required terms governing the transfer.
If you do not know to whom you wish to transfer your number: You can post the availability of your number on our transfer bulletin board. You will likely be very popular, as the number of individuals seeking numbers usually exceeds the number of people offering numbers. You can select anyone who has made a posting about seeking a number on the bulletin board.
2. Payment: Once you establish contact with the transferee by either method outlined above and let him or her know of his or her good fortune, you will need to make arrangements privately for the transferee to reimburse your entry fee as well as for any additional items you purchased — upgrade t-shirt, medal, and/or packet mail out. Race rules prohibit charging a premium over what you paid for these items. Violators of this policy will be banned from the race for two years.
Here are the prices you may charge the transferee for any items ordered:
- 10 Mile entry: $55.00
- 5K entry: $45.00
- Double Blossom entry: $100.00
- ASICS performance upgrade shirt: $20.00***
- ASICS Double Blossom performance shirt: $20.00****
- Finisher’s Medal: $15.00
- Enhanced Finisher’s Medal with place and time engraved: $23.00
- Finisher Pix 5K Photo Package: $9.99
- Finisher Pix 5K Photo/Video Package: $14.99
- Finisher Pix 10 Mile Photo Package: $19.99
- Finisher Pix 10 Mile Photo/Video Package: $24.99
- Packet Mail Out: $80.00
*** Note about the ASICS performance upgrade shirts: The transferee will be able to specify a new t-shirt size for any t-shirt that transfers from the transferor.
**** Note about ASICS upgrade shirt transfers when partial or full Double Blossom entries are transferred: If someone has a Double Blossom registration AND has purchased a Double Blossom shirt and/or Double Blossom Medal AND transfers just one of their registrations, then the original person will retain the Double Blossom shirt and/or medal. If someone transfers their entire Double Blossom registration (both races) at the same time, any Double Blossom shirts and medals will transfer with it.
3. Submit the transfer form: After submitting the transfer form, please notify the transferee it has been sent. The transferee will be sent an Entry Code and must complete the transfer within 72 hours of receiving the code. The codes expire 72 hours after being sent. This is critical.
4. Confirmation of transfer: Shortly after submitting the form you will receive an email from “RegistrationHelp@MarathonGuide.com” with the subject line “Transfer Credit Union Cherry Blossom Registration – Request Received,” which will recap the specifics of the transfer. Remember, if the code is not used by the transferee within 72 hours you will have to repeat the process to generate a new code.
5. Confirmation of completion of transfer: You will be notified when the transferee has used the code to enter the race. Please note that if a transfer is not completed within 72 hours, the request will be canceled and you will need to resubmit your request.
FOR BIB TRANSFEREES (individuals receiving bibs)
1. If you do not already have a bib transferor who has agreed to transfer his or her number to you, make your case about why you would like to run the Credit Union Cherry Blossom Ten Mile, 5K Run-Walk or Double Blossom on the bulletin board. Be creative and make your story stand out from the rest. [Note: If you have been pre-selected by the bib transferor as the transferee, you do not have to post on the bulletin board.]
2. Selection and Payment: Once you have been identified by the transferor as the recipient of his or her registration, you will need to make arrangements privately for reimbursement of the entry fee and fees for any additional items like medals, upgrade, or packet mailout that the bib transferor paid when they registered. Race rules prohibit paying a premium over what the transferor paid for the entry fee and any additional items. Transferors and transferees who violate this policy will be banned from the race for two years. Once satisfied that the terms of the transfer have been fulfilled, the transferor will complete the transfer.
Here are the prices you may be charged by the bib transferor for any additional items ordered:
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- 10 Mile entry: $55.00
- 5K entry: $45.00
- Double Blossom entry: $100.00
- ASICS performance upgrade shirt: $20.00
- ASICS Double Blossom performance shirt: $20.00
- Finisher’s Medal: $15.00
- Enhanced Finisher’s Medal with place and time engraved: $23.00
- Finisher Pix 5K Photo Package: $9.99
- Finisher Pix 5K Photo/Video Package: $14.99
- Finisher Pix 10 Mile Photo Package: $19.99
- Finisher Pix 10 Mile Photo/Video Package: $24.99
- Packet Mail Out: $80.00
3. Transfer Email: Once the transferor completes the transfer, you will receive an email from “RegistrationHelp@MarathonGuide.com” with the subject line “Transfer Credit Union Cherry Blossom Registration.” You will find the transfer link contained in this email. The code is contained directly within the transfer link. The code must be used within 72 hours of the transferor sending it, so you should enter the race quickly by clicking “Accept Transfer” on the form.
4. Complete the entry form. You will have the opportunity to purchase additional items, such as upgrade shirts, medals, packet mail outs or make a contribution to the Children’s Miracle Network Hospitals before completing your registration. However, if the bib transferor purchased any of these items, they will not be available for purchase on the form, as those items will be conveyed to you automatically as part of the transfer of registration. You will be able to specify a new t-shirt size for any t-shirt that transfers from the transferor.
Once registered, your credit card will be charged the $15.00 transfer fee (plus a service charge) and the cost of any additional items purchased.
5. Confirmation of entry: You will receive a confirmation of your entry.
Congratulations, we’ll see you at the starting line.
Please note that the process is designed to maintain the privacy of both parties.
Remember that the transfer period runs from February 1 until February 28 at 11:59 P.M.